Terms of Service

Last updated: March 2026

Effective: March 2026

1. Acceptance of Terms

By downloading, installing, or using Atlas ("the Application" or "Atlas"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, do not use Atlas.

These Terms apply to all users of Atlas, including those using the free tier and paid subscription tiers.

2. Description of Service

Atlas is a local-first AI assistant and second brain application. The service consists of:

  • Desktop application — A native desktop app that runs on your local machine (Windows, macOS, Linux)
  • Free local features — Vault management, local RAG/search, CRM, plugins, memory system, daily notes, tasks, templates, scheduling, and reminders
  • Paid cloud features — Optional cloud AI services including chat, voice transcription (STT), text-to-speech (TTS), and web search

The desktop application stores all your data locally on your device. Cloud AI features are optional and require a paid subscription.

3. Account Registration and Responsibilities

To use cloud AI features, you must create an account. You agree to:

  • Provide accurate, current, and complete information during registration
  • Maintain and promptly update your account information
  • Keep your password secure and confidential
  • Be responsible for all activities that occur under your account
  • Notify us immediately of any unauthorized use of your account

You are solely responsible for the content you create, store, and process using Atlas. We do not monitor, review, or control the content you store in your local vault.

4. Subscription and Billing

Free Trial

New users receive a 14-day free trial of paid features. No credit card is required to start the trial. At the end of the trial period, paid features will be disabled unless you subscribe.

Paid Subscriptions

Paid subscriptions are billed monthly. By subscribing, you authorize us to charge your payment method on a recurring monthly basis until you cancel.

  • Subscription fees are non-refundable except as required by law
  • Prices are subject to change with 30 days' notice
  • Usage limits (message counts, STT/TTS minutes) are enforced per subscription tier
  • You may upgrade or downgrade your subscription tier at any time

Cancellation

You may cancel your subscription at any time via Settings → Account in the Atlas app or through the Stripe customer portal. Cancellation takes effect at the end of your current billing period. You retain access to paid features until the end of the billing period.

Your local vault data remains accessible even after cancellation—only cloud AI features are disabled.

5. Acceptable Use

You agree not to use Atlas to:

  • Violate any applicable laws or regulations
  • Infringe on intellectual property rights of others
  • Transmit malware, viruses, or other malicious code
  • Abuse, harass, threaten, or harm others
  • Attempt to bypass usage limits or rate limiting through technical means
  • Reverse engineer, decompile, or disassemble the software (except as permitted by law)
  • Resell or redistribute Atlas cloud services without authorization
  • Generate spam, phishing content, or engage in fraudulent activities

We reserve the right to suspend or terminate accounts that violate these acceptable use terms.

6. Intellectual Property

Your Content

You retain all ownership rights to the content you create, store, or process using Atlas. This includes notes, files, CRM data, conversation history, and any other content in your vault. Atlas does not claim any ownership over your content.

You grant us a limited license to process your data solely to provide cloud AI services you explicitly request (e.g., sending a message to our AI service). This license terminates when your request is completed—we do not retain your conversation data on our servers.

Our Software

Atlas and all related software, trademarks, logos, and documentation are owned by Encephalon Labs and protected by copyright, trademark, and other intellectual property laws. These Terms do not grant you any ownership rights to Atlas—only a limited license to use it according to these Terms.

7. Disclaimer of Warranties

Atlas is provided "AS IS" and "AS AVAILABLE" without warranties of any kind, express or implied. We are building an MVP-stage product and make no guarantees regarding:

  • Uptime, availability, or reliability of cloud services
  • Accuracy, completeness, or quality of AI-generated responses
  • Compatibility with all hardware and operating systems
  • Freedom from bugs, errors, or security vulnerabilities

We strongly recommend backing up your vault regularly. While Atlas stores data locally on your device, we are not responsible for data loss due to hardware failure, user error, or software bugs.

AI-generated content may be inaccurate, incomplete, or harmful. You are responsible for reviewing and verifying all AI-generated output before relying on it.

8. Limitation of Liability

To the maximum extent permitted by law, Encephalon Labs and its affiliates, officers, employees, and agents shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to:

  • Loss of profits, revenue, or data
  • Business interruption or lost opportunities
  • Damage to reputation
  • Cost of procuring substitute services

Our total liability for any claims arising from your use of Atlas shall not exceed the amount you paid us in the 12 months preceding the claim, or $100, whichever is greater.

Some jurisdictions do not allow the exclusion or limitation of liability for consequential or incidental damages. In such jurisdictions, our liability is limited to the greatest extent permitted by law.

9. Termination

You may terminate your account at any time by deleting your account via Settings → Account in the Atlas app. Upon termination:

  • Your account and billing information will be permanently deleted within 30 days
  • Access to cloud AI features will be immediately revoked
  • Your local vault data remains on your device (we cannot and do not delete local data)

We may suspend or terminate your account if you violate these Terms, engage in fraudulent activity, or abuse our services. We will provide notice when reasonably possible.

Sections of these Terms that by their nature should survive termination (including intellectual property, disclaimers, limitation of liability, and dispute resolution) shall continue to apply.

11. Changes to Terms

We may modify these Terms from time to time to reflect changes in our services, legal requirements, or business practices. If we make material changes, we will:

  • Update the "Last updated" date at the top of this page
  • Notify you via email (if you have an account)
  • Provide 30 days' notice for changes that materially reduce your rights

Your continued use of Atlas after changes to these Terms constitutes acceptance of the updated terms. If you do not agree to the changes, you must stop using Atlas and may delete your account.

12. Contact

If you have questions about these Terms of Service, please contact us at:

Email: info@atlasnotes.io

Website: https://atlasnotes.io